Incoming Residents & Fellows

Welcome to the University of Washington! We look forward to meeting you during our UW Medicine Orientation in summer 2019.

UW Medicine Orientation

Residents and fellows new to UW Medicine are required to attend one of the orientation series listed below. Please check back as detailed information about orientation, including agendas and parking instructions, are posted to the website.

Absence from orientation

If you are unable to attend your assigned orientation days, please contact your training program administrator and the GME Office at your earliest convenience to make alternate arrangements.

What: Welcome to Medicine 

Date: Thursday, June 20, 2019 

What: UW Medicine Electronic Health Record Training 

Dates: Friday, June 21 and Monday, June 24, 2019


What: Welcome to Medicine 

Date: Wednesday, June 26, 2019 


What: UW Medicine Electronic Health Record Training 

Dates: Thursday, June 27 and Friday, June 28, 2019


What: Welcome to Medicine 

Date: Monday, July 8, 2019

What: Welcome to Medicine 

Date: Monday, July 29, 2019 


What: UW Medicine Electronic Health Record Training 

Dates: Tuesday, July 30 and Wednesday, July 31, 2019


Onboarding resources

Onboarding and appointment requirements

Incoming residents and fellows will receive an email from MedHub – our residency management system – starting in late March with a link to our online application portal for completing onboarding requirements with the UW GME Office. Additional onboarding documents may be required by your program.

Workday: UW HR/Payroll System

Workday is the human resource and payroll system for the University of Washington. You will receive an onboarding email from Workday outlining the steps you will need to take in order to establish your working relationship with the university. This includes setting up your UW NetID and email, completing your I-9 Employment Eligibility Verification, filling out your W-4, and setting up direct deposit. Please keep an eye out for your welcome email and complete the required steps as soon as possible.

If you are a returning UW employee or current UW medical student with an employee status, you will have slightly different steps to complete in Workday as part of your onboarding process.

Required training

  • EHR Training: Training on the UW Medicine electronic health records (used at UW Medical Center and Harborview Medical Center) will take place during UW Medicine Orientation (see dates above). Additional training will be required for residents and fellows rotating at Seattle Children’s Hospital and the VA.
  • eLearning: Incoming residents and fellows will be required to complete online training via the UW Medicine Learning Management System (LMS) beginning in June.


The UW Human Resources website provides a Summary of Benefits for Residents and Fellows​. In your first week of employment you will receive your benefits enrollment letters via Workday, the HR/Payroll system for the University of Washington. An overview of benefits options – including health, dental, LTD and retirement plan options - will be provided by UW Human Resources staff during UW Medicine Orientation.

Resident and fellow resources

Visit the Resident and Fellow Resources page for information on UW benefits, parking, housing, GME policies and procedures and how to get involved in GME and housestaff committees and activities.


Please contact the GME Office at or 206-543-6806 if you have questions about orientation or the onboarding process.